Virtual Executive and Personal Assistant – Remote
Noble Cortex is searching for a driven and experienced Virtual Executive and
Personal Assistant who will work closely with a highly influential executive in the AI industry. This is not just a support role. It’s a long-term opportunity to grow, learn, and develop alongside an executive working on world-class AI projects. You’ll gain invaluable exposure to industry-leading work, build your skills, and be an integral part of driving projects forward.
The ideal candidate should exemplify exceptional personal and professional integrity, have a positive, proactive attitude, and demonstrate high moral standards and behavior and a polished, professional demeanor, reflecting refinement and a sophisticated personality. You should have a growth mindset, be detail-oriented, and have an open mind committed to constant learning and improvement in the fast-paced world of technology and AI.
About Noble Cortex and Our Culture
At Noble Cortex, we’re more than a startup studio—we’re a family office-backed venture focused on empowering visionary entrepreneurs to create the next big thing for the world, for humanity, and for themselves. Join us, and you’ll have the unique opportunity to work on transformative AI projects that have the potential to reshape industries and improve lives.
We foster a culture of innovation, collaboration, and personal growth. Our team is dedicated to turning bold ideas into reality, and we offer a space where creativity meets purpose.
- Mission-Driven: We’re committed to building solutions that matter—both for the advancement of AI and for improving the world around us. When you join Noble Cortex, you’re not just working on a product—you’re contributing to something greater.
- Flexible and Supportive Work Environment: We understand that creativity flourishes in a flexible setting. That’s why we offer unlimited PTO, remote work flexibility, and a schedule that adapts to you, so you can focus on doing your best work.
- Comprehensive Benefits: We believe in taking care of our team with competitive salaries, a 401K match, healthcare, and maternity/paternity leave. We also know that your personal life is important, so we prioritize work-life balance through benefits that support you both at work and at home.
Join Noble Cortex, and be part of a team that’s shaping the future with AI innovation, while also growing your own skills and career in a supportive, dynamic environment.
What you will do
As the Marketing Manager at Noble Cortex, you will play a pivotal role in driving the marketing strategies for our portfolio of AI-driven startups. You will be part of our Center of Excellence in Marketing, a dedicated team tasked with building brand awareness and visibility for each of our ventures. Your primary responsibility will be to develop and execute multichannel marketing campaigns that raise awareness of our startups’ innovations and position them as leaders in their respective industries. You’ll leverage tools like LinkedIn Sales Navigator, Facebook, and marketing automation platforms to engage key audiences, track performance, and refine strategies to optimize growth and lead generation across platforms. Working closely with our startup founders and internal teams, you’ll ensure consistent messaging, brand alignment, and successful go-to-market execution, all while shaping the broader narrative of Noble Cortex and its impact on the AI landscape.
Key Responsibilities
- Administrative Support: Handles a wide range of administrative tasks, including:
- Scheduling: Manages personal and professional calendars, scheduling appointments and events.
- Travel Arrangements: Plans and books personal and business travel, including flights, hotels, and transportation.
- Meeting Preparation: Prepares agendas, takes minutes during meetings, and ensures follow-up on action items.
- PR and Social Media Management: Ensures social media accounts are up to date, manages periodic posts, and keeps up with comments and likes.
- Project Management: Assists in managing and coordinating administrative and some business projects, personal projects, organizing events, and handling family matters, ensuring deadlines are met and resources are allocated efficiently.
- Confidentiality: Manages sensitive information and maintains confidentiality on any disclosed information, including high-level business matters.
- Communication: Acts as a liaison and gatekeeper for all communications, screening calls, emails, social media communications, and preparing correspondence.
- Record Keeping: Maintains records, schedules, and office supplies.
- Personal Errands: Manages personal tasks such as payments, online orders, household management, etc.
- Financial Bill Management: Manage limited basic financial tasks, such as bill payments, and maintain financial records of office equipment.
- Communication Channels: Primary communication will be through scheduled, recurring daily video calls, and secondary communication will be through phone calls and text messages using the approved messaging application.
- Travel Requirements: While this job is remote, there may be instances where you are expected to travel as per the employer’s request. The company will cover all travel expenses, including flights, accommodation, and meals. Travel generally will occur within North America and Europe, including but not limited to:
- Important Business Meetings or Conferences: Assisting in preparation and logistics for high-level official and government or business meetings or conferences where your presence is necessary.
- Contracts and Special Projects: Participating in or managing company contracts or any special projects that require on-site coordination and oversight.
- Company Events: Supporting the organization and execution of company events, both internal and external.
- Personal Assistance: Personal assistance during specific periods, such as important personal events or emergencies.
Skills:
- Organizational Skills: Highly organized, able to manage multiple tasks and priorities.
- Communication Skills: Excellent written and verbal communication skills.
- Problem-solving: Ability to anticipate needs and solve problems proactively.
- Technical Proficiency: Skilled with office software, project management tools, and other relevant technologies, with general knowledge about Tech, AI, and Machine Learning, and a willingness to learn more.
- Discretion: High level of discretion and trustworthiness in handling personal and business information, whether through disclosure or any other means of acquisition.
- Multitasking: Ability to handle multiple personal and professional tasks simultaneously.
- Flexibility: Adaptable to changing needs and schedules.
- Attention to Detail: Meticulous attention to detail in managing records and documents.
Nice to Haves:
- Software Development Knowledge: Familiarity with basic coding, software development principles, and terminology.
- Machine Learning and AI Technology: Understanding or experience with machine learning and AI technologies.
- Senior Executive Communication Experience: Experience communicating at a senior executive and federal government level.
Availability:
- Must be available to work within U.S. Standard Time zones, flexible to accommodate project needs. This role requires a long-term commitment and consistent availability to collaborate.
Why You’ll Love Working at Noble Cortex:
- Culture of Excellence and Impact: Join a team that values integrity, respect, and the highest standards. We are dedicated to positively impacting the world and always strive for excellence.
- Long-Term Growth with Industry Leadership: Join a company that’s not only at the forefront of AI but is led by an influential leader with a track record of shaping the industry. As part of this team, you’ll be exposed to world-leading projects and cutting-edge developments in AI.
- Personal and Professional Growth: This role offers continuous learning and development opportunities. You will work closely with an executive who values mentorship and professional evolution.
- Team Leadership Opportunities: In a few weeks, you will oversee a small team, managing a social media specialist and an administrative assistant focused on supporting one of our startups, raising capital, and working directly with investors. You will develop your leadership skills and contribute to high-stakes projects in a fast-paced environment.
- Inclusive and Collaborative Environment: Be part of a collaborative, inclusive atmosphere that supports one another and includes you in working together to push the boundaries of society. You’ll gain valuable experience and connections in the AI field.
- Shared Success: We believe in creating wealth and success for all team members. You will have a role in driving success and contributing to the team’s collective growth.
- Remote Work: Join us from anywhere, and collaborate with a team of global innovators.
- Comprehensive Benefits: Enjoy healthcare, 401K match, and maternity/paternity leave, so you can focus on doing your best work.
- Career Growth: At Noble Cortex, you’ll have opportunities to expand your skills, take on new challenges, and grow alongside our ventures.
Apply Now:
If you’re ready to lead strategic marketing initiatives for a company that’s driving AI innovation and changing the world, we want to hear from you.